GOTRLA  is committed to the health and safety of our participants

Before signing up for Girls on the Run, there are a few policies we’d like to share with you, the parents and guardians of our amazing girls, to assure that you understand the program policies.  Our policies are to protect the healthy and safety of your girls while they are in our care.  If you have any questions about these policies, please do not hesitate to contact us at (626) 470-5990.

 

Cell Phones

Head Coach should have a working cell phone at all times while in GOTR session. This number should be submitted to Program Director for use in case of an emergency. Other than the cell phone for emergencies, all other cell phones should be put away. Texting or speaking on phone during practice (by coaches and girls) is not permitted.

 

Dress Code & Footwear

Non- restrictive or athletic clothing should be worn for ease of movement. Clothing that advertises alcohol or cigarettes is not permitted.  Inappropriate running shoes such as boots, sandals or clogs are not allowed. If a girl forgets her running shoes, she may walk or watch. Bare feet are strictly prohibited.  GOTRLA will provide appropriate footwear to a limited number of girls on an as-needed basis. If you need proper running shoes, please notify Megan Koske at (626) 470-5990.

 

Pets

While we love our pets too, pets of coaches or girls should not be present at practice.

 

Team Size

Team size will be monitored by GOTRLA.  A team has a minimum of 8 girls and maximum of 15, with 2 adult coaches on site for each practice or a maximum of 20 girls with 3 adult coaches on site.

 

Counseling

Our volunteer Coaches are role models and mentors, but will not play the role of a therapist or counselor. Hhowever, it is worth noting that as a Mandated Reporting Agency, GOTRLA and it’s coaches are obligated by law to notify officials if abuse or neglect are suspected.

 

Constant Supervision

While in our care, girls must be under the supervision of a coach AT ALL TIMES. Do not send them to meet a carpool or anywhere else alone. Girls should use the “buddy system” when leaving the group and let a coach know before leaving the group. Also, dangerous games such as Red Rover and building human pyramids are not allowed.

 

Attendance

It is important for us to know who is showing up for practice to ensure that all girls have registered and completed all required paperwork.  For accurate tracking, we use our official roster to take attendance, especially in the first 2-4 weeks.  Coaches will notify the program coordinator if girls show up who have not completed paperwork or are not on the official roster.  These girls will not be allowed to participate in practice until we can follow up with parents to complete their registrations, including the medical history form and signed waiver.

 

Absenteeism

Due to the importance of group dynamics and the experiential learning process of the Girls on the Run curriculum, girls who are absent for more than four (4) practices during one season will no longer be eligible to participate in Girls on the Run. It is critically important to the efficacy of the girls program experience that they participate in both sessions each week and guardians should be informed prior to registration that girls are not allowed to attend only one session a week. Parental concerns with Pick up or Absentee policies should be directed towards the Girls on the Run staff at (626) 470-5990.

 

Forms

We must have all girls’ registration, health history and consent forms must be turned in to the coach or mailed in by the 4th practice. Parents will be sent a reminder if after 3rd practice if forms have not been received. Girls will not be allowed to participate until forms are submitted.

 

Post-Practice Pick Up

The safety of our participants is our top priority.  For this reason, we ask parents to provide a list all individuals authorized to pick their daughter up from Girls on the Run practice.  Girls will only be released to individuals on this list.  For girls who live near practice locations, parents may also provide written permission granting their daughter to walk home from Girls on the Run. Girls on the Run is not responsible for a girl once she is released from each practice.  Coaches will be asked to create a sign-out list for purposes of tracking pick-ups after each session.

 

Late Pick Up

Parents or authorized pick ups are expected to pick up their child from Girls on the Run lessons within 10 minutes of the close of the session; ongoing tardiness will not be tolerated. If a parent is tardy in picking up his/her daughter, the guardians will be verbally reminded of the policy. If a parent is tardy for a second time, a verbal reminder and written acknowledgement of the policy will be made by the program coordinator. Upon the third instance, the parent should be notified that his/her daughter will no longer be able to attend Girls on the Run.

 

Transportation

Girls on the Run volunteers may NOT transport any participant, outside of immediate family, in a vehicle when operating in the capacity of a volunteer (coach, etc). In the instance that transportation of a participant is necessary, Girls on the Run requires that a signed letter from the guardians of the participant(s) is submitted to the Girls on the Run Council Director at least twenty-four (24) hours in advance. The letter should include an acknowledgement that the volunteer is no longer acting on behalf of Girls on the Run, and all liability of the council is waived.

 

Inclement Weather Plan

Girls on the Run will be held rain or shine; outside whenever possible or inside at the approved indoor location. Inclement weather does not cancel practice in most cases.  Each site has a pre-determined indoor location for use during bad weather conditions.  Exceptions to this policy include:

  • School closing due to inclement weather
  • Power outages
  • Dangerous road conditions
  • Other hazardous conditions leading to school closing

Coaches make every effort to contact parents of participants prior to the Girls on the Run starting time if the session is to be cancelled.  The teams are not always able perform the activities as planned in the indoor space provided, so the lesson will be adapted  in such a way that the activities might be appropriate for indoors.

 

Privacy Policy

The Girls on the Run Privacy Policy covers the collection, use and disclosure of personal information that may be collected upon registration for programming or special events, volunteering, purchase, or donation. Privacy is a priority and Girls on the Run goes to great lengths to protect it. GOTRLA collects personal information on participants in order to provide quality programming to its participants and to track aggregate data for purposes of data collection. Information commonly requested is as follows (but is not limited to):

  1. Participant Full Name, Date of Birth, Grade
  2. Participant Guardian Name, Address, Contact Email and Phone
  3. Medical Issues that directly affect participation
  4. Participant Guardian Income level (for scholarship participants)

Girls on the Run collects the following personal information for special events or online purchases (via 3rd party secure bank):

  1. Full Name, Address, Contact Email and Phone
  2. Credit Card Information

Girls on the Run collects the following personal information for donation:

  1. Donor Full Name, Address, Contact Email and Phone
  2. Credit Card Information (if applicable)

Girls on the Run may collect the following personal information for volunteers:

  1. Full Name, address, Contact Email and Phone, Date of Birth
  2. Employment information
  3. Medical Issues that directly affect volunteering
  4. Opportunity Type and Volunteer Event Information
  5. Referral History
  6. Resume
  7. Background check results

 

Disclosure

Girls on the Run does not sell or rent your contact information to unrelated third party entities. Girls on the Run may provide adult contact information to national sponsors for the purpose of informing constituents of new products or co-branded Girls on the Run products. Content approval from Girls on the Run is required and Girls on the Run will notify applicable councils regarding the dissemination of the information. Girls on the Run retains the right to contact any participant or volunteer at any level to inform them of special engagements, programming or event of a similar nature. At times Girls on the Run may be required by law or litigation to disclosure your personal information. We may also disclose information about you if we determine that for national security, law enforcement, or other issues of public importance, disclosure is necessary.

 

Protection

Girls on the Run takes precautions to safeguard your personal information against loss, theft and misuse as well as unauthorized access, disclosure, alteration and destruction. Appropriate physical, electronic and managerial procedures are in place to safeguard and secure any information collected.

 

Thank you for entrusting us with your daughter!  Our goal is for her to complete the season with improved confidence & sense of self, better eating habits, and greater appreciation of physical activity…all while having FUN!